Description
Clarity prevents crisis.
When roles are unclear, volunteers either duplicate effort or drop balls. The Volunteer Role Mapping Template gives you a complete system to document who does what, how long it takes, and who backs them up.
What’s included:
Role Mapping Table
- Role/Task column (12+ common club positions)
- Scope column (what the role actually includes)
- Time Commitment (hours per week/game/season)
- Ownership (Primary person + Backup)
- Duration/Frequency (seasonal, ongoing, per-event)
- Notes/Special Skills (certifications, equipment access)
Example + Blank Template
- Completed example: Canteen Manager, Groundskeeper, Junior Development Coordinator
- Blank table for your club’s unique roles
- Instructions for accurate time estimation
Tips for Use
- Include invisible tasks that often go unnoticed
- Always assign a backup for critical roles
- Review quarterly to catch role expansion
Outcome: Once completed, your club will have a clear map of responsibilities showing who is doing what, highlighting overloaded individuals, and providing a system for adjustments before burnout occurs.
Who this is for:
- Clubs with “we’ve always done it this way” role confusion
- Committees preparing for volunteer transitions
- Anyone who has heard “I thought someone else was doing that”
Format: PDF download (print or use digitally)
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